The College has two (2) on-campus guest rooms for use by candidates and for other business reasons that should be reserved, if available, before booking hotels.
When bringing in candidates for vacant positions, we prefer the candidates make their own arrangements for transportation keeping in mind they find the best fares available. The State will not reimburse for seat upgrades, early boarding or flight insurance. The College will make the hotel reservations. Candidates are allowed one night at the College’s expense. Any additional nights need prior authorization from the Dean or Director. The College has arrangements for direct billing at the Courtyard by Marriott in Providence, the Hampton Inn & Suites in Providence, the Hilton in Providence, The Hotel Providence in Providence, the Old Court Bed & Breakfast in Providence, the Providence Marriott-Orms Street in Providence, the Renaissance Providence Hotel in Providence, the Hilton Garden Inn Providence (formerly the Wyndham Garden and the Radisson Harbor) in Providence and the Radisson Airport Hotel in Warwick.
It is up to the Chair of the search committee to notify the candidate two weeks prior, so they have time to take advantage of the best prices available.
The Chair must also obtain all original receipts from the candidate upon completion of the interview - passenger receipt for airline ticket, hotel bill, taxi or shuttle receipts, meals (no alcoholic beverages will be reimbursed) and parking. The meal receipts should be the original itemized restaurant receipt with the actual purchase on it - not just the credit card receipt.
Candidates should avail themselves of taxis, shuttles, Ubers or Lyfts for transportation to & from hotels. We do not allow rental cars unless it can be justified as the least expensive mode of travel.
The Chair must also obtain a W-9 form from the candidate in order to be reimbursed.